Microsoft OneDrive Integration with Dataverse and Power Platform

Overview of OneDrive Integration

The integration between Microsoft OneDrive and the Power Platform extends the document management capabilities of Dataverse, introducing a personal, protected storage area for each user. Unlike SharePoint, which is designed for collaboration and shared access, OneDrive focuses on private file storage and personal document management.

According to Microsoft’s architecture guidelines, OneDrive integration should be configured only after SharePoint integration is in place. This ensures a consistent, secure document management experience across both collaborative and personal contexts.

Main Benefits

• Unified management of personal and shared documents directly from model-driven apps.
• Secure, individual access to files through OneDrive while maintaining compliance with corporate security policies.
• Unified user experience showing both SharePoint and OneDrive files in a single Dataverse view.
• Simple configuration through the Power Platform Admin Center.

Configuration Process

Setting up OneDrive integration requires only a few steps, all of which can be completed in the Power Platform Admin Center:

1. First enable integration with SharePoint Online (a prerequisite).
2. Go to the Document Management section in Administration.
3. Select Enable OneDrive to activate the integration.
4. Ensure each user has an active OneDrive area within the Microsoft 365 tenant.

After configuration, integrated document management becomes available directly within app modules. Users can upload, open, or edit documents without leaving their work context.

Integrated User Experience

Once configuration is complete, users can view all documents linked to a Dataverse record in a single list—shared files from SharePoint and private files from OneDrive. This centralized view enhances productivity and reduces the need to switch between platforms.

From an architectural perspective, Dataverse stores references to file locations in OneDrive while maintaining data security and access control as configured in the Power Platform Admin Center. Users can manage their files directly from Power Apps or Dynamics 365 forms.

Diagram: Integrated document management between Dataverse, OneDrive, and SharePoint

Security and Governance Best Practices

To ensure safe data management, Microsoft recommends:

• Keeping OneDrive and SharePoint under the same Microsoft 365 tenant.
• Applying consistent Data Loss Prevention (DLP) policies across Power Platform and Microsoft 365.
• Monitoring access and activity through the Microsoft Compliance Center.
• Managing sharing permissions based on roles defined within Dataverse.

Following these guidelines ensures that the OneDrive integration becomes a secure, natural extension of the Power Platform ecosystem while meeting corporate compliance requirements.